Are we already required to provide a Digital Product Passport?

That depends on your product group. The ESPR sets the framework; obligations apply once the delegated act for your product group is adopted and its transition period ends. Batteries follow their own regulation, with the battery passport scheduled from February 2027. Please check with your legal or compliance team.

Which data exactly do we need?

The delegated act for your product group will define it. PIM Gate lets you configure a passport profile per product group and adapt it as requirements are finalised — without rebuilding your data.

Do we need a new system for the passport?

No. The passport is built from the data that already flows through PIM Gate from your PIM, ERP and document systems. The module adds profiles, identifiers, data carriers, access levels and history.

Per product, per batch or per item?

You choose per product group, based on what the regulation requires and what your production can deliver. Model-level and batch-level passports use your existing GTINs plus batch numbers.

What happens if we change our PIM?

Passport IDs and QR codes point to your own resolver domain, not to a PIM. With the migration bridge, a new PIM can feed the same passports without changing a single printed code.

Who can see which data?

Each field has an access level: public, professional or authority. Professional and authority access use PIM Gate's entitlement engine.

Where is passport data hosted?

In Germany (EU) by default; Swiss hosting on request. Tenant isolation and an append-only audit log apply as on the whole platform.

Is PIM Gate certified for the Digital Product Passport?

There is no general certification for DPP software today. Where the delegated acts or standards set specific requirements for passport service providers, we will state clearly how PIM Gate addresses them.

// DIGITAL PRODUCT PASSPORT2026

The Digital Product Passport, built from data you already have.

The EU is introducing digital passports for products group by group. PIM Gate assembles passport records per article or batch from your existing PIM, ERP and document data, shows you the gaps, and publishes each passport behind a QR code — with public, professional and authority access levels.

Book a DPP readiness check How it works ↓

PER ARTICLE OR BATCHQR / GS1 DIGITAL LINKAUDIT-PROOF HISTORY

FICTIONAL DEMO DATA · MESSARA · ILLUSTRATIVE SCHEMA

GET https://id.messara.com/01/04260999120110/10/B2609-114200 OK · access: public · passport v3{  "passportId": "dpp:messara:MS-12011:B2609-114",  "granularity": "batch",  "product": { "sku": "MS-12011", "gtin": "04260999120110" },  "materials": [ ... ],

01 · The regulation

What the Digital Product Passport is — and when it is expected.

The Ecodesign for Sustainable Products Regulation (ESPR) entered into force in July 2024. It creates the framework for a Digital Product Passport: a structured, digitally accessible record of information about a product's composition, origin, conformity, repair and end of life, linked to the product through a data carrier such as a QR code.

The ESPR itself does not switch the passport on for all products at once. The concrete requirements — which products, which data, at which level of granularity, from which date — are set in delegated acts per product group. These are expected to follow progressively from around 2027. Batteries come first under their own regulation: the battery passport is scheduled to apply from February 2027 for certain battery categories.

What this means in practice: the exact data set for your products will depend on the delegated act for your product group. What won't change is the mechanism — structured data, a unique identifier, a data carrier, differentiated access and a reliable history. That mechanism can be prepared now.

This summary is for orientation only and is not legal advice. Please check the current legal texts and guidance for your product group.

18.07.2024
ESPR — Regulation (EU) 2024/1781 enters into force
2025
First ESPR working plan names priority product groups
2026 →· EXPECTED
Delegated acts for first product groups being prepared
18.02.2027
Battery passport under Regulation (EU) 2023/1542 applies (certain batteries)
from ~2027· EXPECTED
Passport obligations apply progressively per product group

DATES AS OF 24.09.2026 · NOT LEGAL ADVICE

02 · Contents

The data domains a passport typically covers.

The exact fields are defined per product group. These domains recur across the regulation and the first drafts — and most of them already live somewhere in your systems.

Identification

product, model, batch or item ID; GTIN; manufacturer and importer.FROM: PIM · ERP

Materials and composition

main materials, recycled content, substances of concern where required.FROM: PIM · SUPPLIER

Origin and supply chain

country of origin, production site, relevant supplier declarations.FROM: ERP · SUPPLIER

Conformity

declarations of conformity, certificates, test reports, applicable standards.FROM: DMS

Environmental performance

for example carbon footprint or durability data, where the product group requires it.FROM: PIM · DMS

Use and safety

instructions, safety information, warnings.FROM: PIM · DMS

Repair and spare parts

repairability information, spare part numbers, disassembly guidance.FROM: PIM

End of life

take-back, recycling and disposal information.FROM: PIM · DMS

03 · How it works

From scattered data to a published passport.

01
Define the profile.
Choose the passport profile for your product group — required fields, granularity (model, batch or item) and access level per field.
02
Map your sources.
Map existing attributes from PIM and ERP, link documents such as declarations of conformity, and collect missing supplier data through the Supplier Portal.
03
Close the gaps.
The gaps report shows, per product and field, what is missing or invalid. Records with gaps are held at the gate.
04
Issue the passport.
Each complete record gets a unique passport ID and a data carrier — a QR code encoding a GS1 Digital Link URI.
05
Keep it current and traceable.
Changes create a new passport version. Earlier versions remain available in an append-only history.

04 · Access levels

One passport. Different doors.

Not every passport field is meant for everyone. PIM Gate assigns an access level to each field. A consumer who scans the QR code sees the public view; a registered repairer or recycler sees repair and material details; market surveillance authorities get the full record. Access for professionals and authorities uses the same entitlement engine as your portals.

Example — configurable per profile, subject to the delegated act for your product group.
Domain	Public	Professional (repairers, recyclers, trade)	Authorities
Identification	✓	✓	✓
Materials (summary)	✓	✓	✓
Substances of concern (detail)	—	✓	✓
Conformity documents	✓	✓	✓
Supplier declarations	—	—	✓
Repair and disassembly	—	✓	✓
End of life	✓	✓	✓
Test reports	—	—	✓

05 · 05 · Identifiers and data carriers

One QR code for the passport, the product page and the shelf.

PIM Gate generates data carriers as QR codes that encode a GS1 Digital Link URI on your own domain. The same code can lead a consumer to the public passport, a technician to repair information and a retail scanner to the GTIN — depending on who asks. You choose the granularity per product group: per model, per batch or per individual item.

QR codes in print-ready formats (SVG, PNG, PDF) for labels, packaging and documentation
URI structure based on GS1 Digital Link — GTIN, batch or serial number
Resolver on your own domain, so passport links stay valid if systems change
Works with existing GTINs from your PIM; no new numbering system

GS1 DIGITAL LINK

https://id.messara.com  /01/04260999120110  /10/B2609-114└ your resolver domain  └ GTIN (AI 01)      └ batch (AI 10)

MODELBATCHITEM (SERIAL, AI 21)

06 · 06 · Reuse and gaps

Start with what you have. See exactly what's missing.

Most passport data is not new — it is spread across systems. PIM Gate reuses what already flows through the gate: attributes and materials from your PIM, origin and weights from ERP, certificates and declarations from your document management. The gaps report lists every missing or invalid field per product, with its expected source, so you can assign the work — internally or to suppliers.

No duplicate data entry — passport fields reference existing attributes
Gaps report per profile, product and field, exportable as XLSX
Request missing supplier data through the Supplier Portal, with validation on submission
Readiness overview per product group as a basis for planning

GAPS REPORT

PASSPORT PROFILE   heating-components-draftPRODUCTS IN SCOPE  1'284READY              1'019   79%HELD               265 FIELD                         MISSING   SOURCErecycled_content_pct              188   SUPPLIERcountry_of_origin                  41   ERPdeclaration_of_conformity          22   DMSspare_part_numbers                 14   PIM

ILLUSTRATIVE · FICTIONAL MESSARA DATA

07 · History

Every version kept. Every change explained.

Versioned passports.

A change to a passport field creates a new version. The QR code always resolves to the current version; earlier versions stay retrievable for authorised users.

Append-only audit.

Who changed what, when and why is recorded in an append-only log that can't be edited after the fact.

Built to last.

Passports may need to stay available for many years. Long-term retention and exports in open formats ensure your data isn't tied to one system.

2026-09-24 09:14:03 · passport:MS-12011/B2609-114 · v2 → v3 · field:declaration_of_conformity · user:k.berger · reason:"new DoC 2026"

08 · Sample

Scan, read, trust.

The public view after scanning, and the record behind it. Fields reserved for professionals and authorities are listed as restricted — not hidden without a trace.

09:41100%

dpp.messara.com/01/04012345680011

Flowline FL-40 · DN40

MS-12011Batch B-2609-114Valid

Access level

PublicProfessionalAuthority

Materials

Brass CW617N68%
Stainless steel 1.440419%
EPDM seals8%
PA66 GF305%

Recycled content 31% · Origin DE

Conformity

Declaration of conformityPDF · 2026-04-02
Drinking-water approvalPDF · 2025-11-18
Material safety dataPDF · 2026-01-09

Repairability7 spares

RecyclingWEEE · EAK 17 04 01

Issued 2026-09-24 · version 3 · immutable history

application/ld+json

// GET https://id.messara.com/01/04260999120110/10/B2609-114// Accept: application/ld+json · access: public · passport v3{  "passportId": "dpp:messara:MS-12011:B2609-114",  "version": 3,  "issued": "2026-09-24T09:14:03Z",  "granularity": "batch",  "product": {    "sku": "MS-12011",    "gtin": "04260999120110",    "batch": "B2609-114",    "name": "Bourdon tube pressure gauge RF63, 0–10 bar"  },  "manufacturer": {    "name": "MESSARA Mess- und Regeltechnik GmbH",    "country": "DE"  },  "materials": [    { "part": "housing",    "material": "stainless steel 1.4301" },    { "part": "connection", "material": "brass, nickel-plated" },    { "part": "window",     "material": "polycarbonate" }  ],  "countryOfOrigin": "DE",  "conformity": [    { "type": "EU declaration of conformity",      "url": "https://id.messara.com/docs/MS-12011/doc-2026.pdf" }  ],  "repair":   { "spareParts": ["MS-90412", "MS-90418"], "manual": "…/repair-en.pdf" },  "endOfLife": { "instructions": "…/recycling-en.pdf" },  "restricted": ["substancesDetail", "supplierDeclarations", "testReports"]}

ILLUSTRATIVE SCHEMA — THE FINAL DATA MODEL FOLLOWS THE DELEGATED ACT AND APPLICABLE STANDARDS. FICTIONAL DATA.

09 · Pricing

A passport module sized to your catalog.

up to 5,000 SKU

€2,400 / year

up to 25,000 SKU

€4,800 / year

up to 100,000 SKU

€9,600 / year

up to 500,000 SKU

€16,800 / year

Add-on to any PIM Gate version. EUR list prices, annual prepayment, excl. VAT. Above 500,000 SKU on request. Book Open Data, Digital Product Passport and ETIM & BMEcat together and save 20% on all three. The DPP readiness check and profile setup are offered as services.

See full pricing →

10 · FAQ

Digital Product Passport

: That depends on your product group. The ESPR sets the framework; obligations apply once the delegated act for your product group is adopted and its transition period ends. Batteries follow their own regulation, with the battery passport scheduled from February 2027. Please check with your legal or compliance team.
: The delegated act for your product group will define it. PIM Gate lets you configure a passport profile per product group and adapt it as requirements are finalised — without rebuilding your data.
: No. The passport is built from the data that already flows through PIM Gate from your PIM, ERP and document systems. The module adds profiles, identifiers, data carriers, access levels and history.
: You choose per product group, based on what the regulation requires and what your production can deliver. Model-level and batch-level passports use your existing GTINs plus batch numbers.
: Passport IDs and QR codes point to your own resolver domain, not to a PIM. With the migration bridge, a new PIM can feed the same passports without changing a single printed code.
: Each field has an access level: public, professional or authority. Professional and authority access use PIM Gate's entitlement engine.
: In Germany (EU) by default; Swiss hosting on request. Tenant isolation and an append-only audit log apply as on the whole platform.
: There is no general certification for DPP software today. Where the delegated acts or standards set specific requirements for passport service providers, we will state clearly how PIM Gate addresses them.

2026

The Digital Product Passport, built from data you already have.

Identification

Materials and composition

Origin and supply chain

Conformity

Environmental performance

Use and safety

Repair and spare parts

End of life

Define the profile.

Map your sources.

Close the gaps.

Issue the passport.

Keep it current and traceable.

One QR code for the passport, the product page and the shelf.

Start with what you have. See exactly what's missing.

Versioned passports.

Append-only audit.

Built to last.

Flowline FL-40 · DN40

Open Data

Supplier Portal

Use case: Construction products & sustainability